Warehouse Inventory Overview

Purpose

The Inventory section provides a complete overview of all items stored in the warehouse. It lists every product, material, or input that has been received, processed, or dispatched, along with its current quantity, location, and tracking information.

The goal of this section is to give Warehouse operators, Agronomists and Farm managers a clear picture of stock availability and traceability across all storage locations. Accurate inventory records ensure that daily operations, planning and certification requirements remain consistent and verifiable.

How the Inventory section works

The Inventory section is located under Warehouse → Inventory in the main menu. It displays all items that exist in the system, whether active or archived. Each row represents one stored product or input with its key details, including:

• Item name
  
  

• Item code or ID connected to the ERP system
  
  

• Type (material, product, or merchandise)
  
  

• Category (for example, seeds, organic inputs, grains, or packaging)
  
  

• Warehouse location and internal storage position
  
  

• Packaging type (bulk, bag, container, pallet)
  
  

• Lot or serial number
  
  

• Production or expiry date
  
  

• Current stock quantity and unit of measure
  
  

Users can search and filter by any of these parameters. For example, they can display only active items, select a specific storage location, or find all lots close to expiry.

Filtering and Export

Filters can be applied to view a focused list of items based on selected criteria such as location, product type, or category. The filter can then be cleared with the “Clear Filter” option to return to the full inventory view.

For reporting or analysis, users can export the filtered data to a CSV file. This allows for easy sharing of stock reports or audit records.

Adding a New Item

New items are added to the inventory when new materials or products are introduced to the system. For example, this can happen when testing a new seed variety, introducing a new organic input, or creating a new packaging type.

When adding a new item, users must define:

• Item name in both local and English language versions
  
  

• Tracking method (by serial or lot number)
  
  

• Item type (material, product, or merchandise)
  
  

• Category (for example, seeds, organic inputs, grains, fuel, or packaging)
  
  

• Base unit (kilogram, litre, piece, etc.)
  
  

• Crop or product link, if applicable
  
  

After the item is added, it appears in the inventory list but remains inactive until synchronized with the ERP system.

Expiry and Quality Tracking

Items with expiry dates are automatically highlighted when approaching expiration. This helps ensure that materials are used in the correct order, following the first-expiring-first-out principle.

The same tracking applies to lot numbers, allowing traceability for each batch from the moment it enters storage until its final use or dispatch.

Notes

• The Inventory section shows only active items by default. Archived items can be displayed if needed.
  
  

• Every transaction (receive, dispatch, transfer, or internal movement) is reflected immediately in the inventory records.

• ERP integration is mandatory for full synchronization between warehouse operations and financial data.
  
  
  

Example

In the inventory list, 2,500 kilograms of organic sunflower seeds lot 05 are stored in one storage bin at the main warehouse. The Agronomist filters the list by product type to confirm that enough quantity is available for the next sowing plan, and the Warehouse operator verifies that the recorded amount matches the physical stock.